Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Carbon Dioxide with Matheson Tri-Gas, Inc. The Division of Water is the sole user of Carbon Dioxide. It is used as a recarbonation agent for potable water at all three (3) water treatment plants. The term of the proposed option contract would be approximately one year, expiring March 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 25, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026492). One (1) bid was received. This contract is bid for a period of three years, Items 1-3, with the forth item being safety training sessions. Vendor was unwilling to commit to firm pricing for years 2 and 3, therefore no award is made for those items.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Matheson Tri-Gas, Inc., CC# 010025 expires 1/18/25, Items 1 and 4 Only, $1.00
Total Estimated Annual Expenditure: $945,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire March 31, 2024 and it is vital there is an uninterrupted supply of this product.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservatio...
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