Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for Docusign Subscription & Support services.
Currently, the various agencies within the City of Columbus utilize DocuSign for the management of electronic signatures. The individual agencies establish their own contracts. In an effort to save resources of time and money, the Department of Technology is seeking to establish a single contract which will allow the City to consolidate existing DocuSign contracts into one contract with enough envelopes for all consuming customers. All interested agencies provided their projected envelope consumption.
The Department of Technology formally advertised RFQ028174 on Vendor Services and the city received thirteen (11) responses on July 31, 2024. The responding firms were:
Vendors: Bid Quote Amount:
Brown Enterprise Solutions, LLC $181,352.26
Acachi, LLC $175,265.55
vCloud Tech Inc. $175,278.08
Tech Service Solutions, LLC $175,909.66
AlxTel, Inc. $178,454.40
Kambrian Corporation $184,115.85
American Business Solutions, Inc. $184,161.09
Smart IT Pros, Inc. $219,498.32
Comp Tech Computer Technologies, Inc. $222,122.08
vPrime Tech Inc. $373,494.66
Axelliant LLC $373,904.92
Award is to be made to Brown Enterprise Solutions, LLC, who submitted an “Incentive Credit” form with their bid. The form was approved by the Department of Diversity and Inclusion making them the lowest responsive and responsible and best bidder for their bid of $181,352.26.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown Enterprise Solutions, LLC.
The term of this agreement shall be from one (1) year from established certified purchase order. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditi...
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