City of Columbus - File #: 1703-2007

• File #: 1703-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/17/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Sanitary Paper Products, to authorize the expenditure of three (3) dollars to establish the contract from the Purchasing UTC Contract Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	COUNCIL PRESIDENT	Signed
11/1/2007	1	Auditor Reviewer	Reviewed and Approved
11/1/2007	1	CITY AUDITOR	Reviewed and Approved
11/1/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/1/2007	1	CITY ATTORNEY	Reviewed and Approved
11/1/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/31/2007	1	EBOCO Reviewer	Reviewed and Approved
10/31/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/31/2007	1	ODI DIRECTOR	Reviewed and Approved
10/31/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/23/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Sanitary Paper Products. The term of the proposed option contract (UTC) would be two (2) years. Contract is through October 30, 2009 and may be extended for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on September 13, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, SA002607 26 (MAJ:25, MBE:1, FBE:0) bids solicited; Seven(7) (MAJ:7) bids received. This bid seeks 100% recycled paper content for Sanitary Paper Products (toilet paper & paper towels) to meet the City's Environmental Code.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:

Joshen Paper & Packaging, CC#341586752 (Expires 9/13/09)
Corporate Express, CC#841248716 (Expires 9/10/09)
HP Products, CC#351116846 (Expires 10/19/09)
Total Estimated Annual Expenditure: $120,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

No awards were made on Item No. 5B-2, 5C-2 and 6B-2.

Although low bid on items listed, below suppliers were deemed non-responsive to the bid Specifications 3.2 - 3.2.20 related to % of recycled materials and size:

Corporate Express - Item No. 1A, 5C-1, and 8; Direct Resources - Item No. 5A, and 9; Heinrich Paper Co., - Item No. 7, and 9; HP Products - Item No. 1A, 5B-1, 5C-1, 7, and 9; International Paper Co. dba Expdx - Item No. 5B-1, 7, and 8; Joshen Paper & Pkg. - Item No. 7

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account.


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