Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Janitorial Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on May 25, 2005. The lowest responsive and responsible and best bidder was K & M Kleening Service Inc., of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 1259-2005, passed on September 12, 2005. The bid documents contemplated incremental funding of a multi-year contract. It is now proposed to modify the contract with K & M Kleening Service, Inc. to provide funds and continue services under the City's option.
C. Contract Compliance No. 020553299.
D. Type of Business Enterprise: MBE.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of $ 213,000.00 for FY 2006.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 188,270.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2003 $149,550
FY2004 $155,668
FY2005 $184,890
Title
To authorize the Director of Public Utilities to modify the contract ...
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