City of Columbus - File #: 1406-2006

• File #: 1406-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/19/2006
• In control: Administration Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize and direct the City Auditor to transfer $1,800,000.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for professional services related to the construction of a new impound lot, to authorize the expenditure of $1,800,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($1,800,000.00).

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	Finance Drafter	Sent to Clerk's Office for Council
7/20/2006	1	EBOCO Reviewer	Reviewed and Approved
7/20/2006	1	ODI DIRECTOR	Reviewed and Approved
7/20/2006	1	Finance Drafter	Sent for Approval
7/19/2006	1	Finance Drafter	Sent for Approval
7/19/2006	1	Finance Reviewer	Reviewed and Approved
7/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/19/2006	1	Finance Drafter	Sent for Approval
7/19/2006	1	Auditor Reviewer	Reviewed and Approved
7/19/2006	1	CITY AUDITOR	Reviewed and Approved
7/19/2006	1	Finance Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Mull & Weithman Architects, Inc. for engineering consulting services in order to produce detailed plans for the new impound lot. The goal is to design a 20,000 square foot office facility with two 15,000 square feet storage barns and a 45-acre storage lot. All of these design services are to include environmentally responsible components in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century."

Responsibilities will also include progressive meetings with the City and the community through completion of an agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.

Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from April 4, 2006 through April 14, 2006. The City received three minimally compliant proposals. A five-member evaluation committee reviewed the statements. Two members were from the Police Division, two members were from the Facilities Management Division, and one member was from the Equal Business Opportunity Commission.

The committee ranked the statements of qualifications as follows: Mull & Weithman Architects, Inc. 917; McDonald, Cassell & Basset, Inc. 751; WSA Studio 702.

This ordinance also authorizes the transfer, appropriation, and expenditure of $1,800,000.00 from...