Explanation
BACKGROUND: This ordinance appropriates, transfers and authorizes the expenditure of $20,136.00 within the General Permanent Improvement Fund to provide for Columbus City Council's acquisition of various technology components for of the office's eCouncil initiative. Items purchased by way of this ordinance will not only allow Council to significantly reduce the costs and dependence on resources associated with production of printed materials associated with the legislative process. This initiative will also improve office efficiency and maximize taxpayer dollars by paying for itself within 1 ½ years.
Tablets: $ 15,650.00 (SHI via informal bid)
Covers: $ 800.00 (SHI via informal bid)
Warranty: $ 1,400.00 (SHI via informal bid)
Software: $ 2,286.00
TOTAL: $ 20,136.00
BID INFORMATION/CONTRACT COMPLIANCE: Quotes for the tablet computers, tablet warranty and tablet cases were solicited (Solicitation #SO038294) for a week with a close date of September 12, 2011. Of the ten quotes submitted, the lowest/most responsive bid was Software House International (SHI).
Adobe software is being purchased from an existing universal term contract with Software House International (SHI).
EMERGENCY ACTION is requested to expedite implementation and to more quickly improve office procedures and realize cost savings.
FISCAL IMPACT: Funds for this expenditure are available within the unallocated balance of the General Permanent Improvement Fund. An appropriation and transfer of said funds are necessary, as is an amendment to the 2011 Capital Improvement Budget.
Title
To authorize and direct the City Auditor to appropriate, transfer and expend $20,136.00 within the General Permanent Improvement Fund, to authorize the Director of the Department of Finance and Management to establish purchase orders with Software House International (SHI) to provide funding for various technology components related to Council's eCounc...
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