City of Columbus - File #: 1235-2009

• File #: 1235-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/15/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize the Board of Health to enter into a contract with United Security Management Services, Inc. for security officer services for three months; to authorize a total expenditure of $76,524 from the Health Special Revenue Fund; and to declare an emergency. ($76,524)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/18/2009	1	Health Drafter	Sent for Approval
9/18/2009	1	Auditor Reviewer	Reviewed and Approved
9/18/2009	1	CITY AUDITOR	Reviewed and Approved
9/18/2009	1	Health Drafter	Sent for Approval
9/18/2009	1	CITY ATTORNEY	Reviewed and Approved
9/18/2009	1	Health Drafter	Sent to Clerk's Office for Council
9/17/2009	1	Finance Reviewer	Reviewed and Approved
9/17/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2009	1	Health Drafter	Sent for Approval
9/16/2009	1	Finance Reviewer	Reviewed and Approved
9/15/2009	1	Health Drafter	Sent for Approval
9/15/2009	1	HEALTH DIRECTOR	Reviewed and Approved
9/15/2009	1	Health Drafter	Sent for Approval
9/15/2009	1	EBOCO Reviewer	Sent for Approval
9/15/2009	1	ODI DIRECTOR	Reviewed and Approved

Explanation

Need: The Columbus Public Health (CPH) Department has a need to contract for security officer services for their facility at 240 Parsons Avenue. The purpose of this legislation is to enter into contract with United Security Management Services, Inc., for security services for the period November 12, 2009 through February 11, 2010.

A Request for Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services web site from August 7 until September 7, 2007. All companies registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of eighteen companies requested the RFP. A total of nine companies submitted responses to the RFP. The CPH evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329. Ordinance No. 1661-2007 authorized the Board of Health to enter into the first year of a three-year contract for a total amount of $293,968. Ordinance No. 0983-2008 authorized the Board of Health to enter into the second year of a three-year contract for a total amount of $291,500. This ordinance will authorize a contract for the first three months of the third year of the three-year contract.

The contract compliance number for United Security Management Services is 34-1084012 and expires on 10/12/09. The vendor is in the process of renewing their contract compliance number.

Emergency action is requested because the existing contract expires on November 11, 2009. The new contract needs to be in effect prior to the expiration of the current contract to ensure seamless security services are provided

Fiscal Impact: Because of the City's financial position, only three months were budgeted for this contract for Fiscal Year 2009. $76,524 is budgeted wit...