Explanation
The purpose of this legislation is to authorize the Finance Director to issue blanket purchase orders for various plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, without use of formal competitive bidding. The items to be purchased are typically defined as maintenance, repair and operations supplies (MRO). These items account for approximately 75% of the wastewater treatment plants and sewer maintenance purchasing volume and have a high volume of turn over.
Given the diversity of the wastewater treatment plants, sewer maintenance equipment and the wastewater treatment process, it is not possible to fully anticipate all supplies, parts, and accessories needed to make repairs. Because of these circumstances, the City must purchase plant industrial and hardware supplies, parts and accessories not currently available on City-wide Universal Term Contracts within a short period time which precludes formal competitive bidding. However, to ensure the City receives the best possible pricing, the Division of Sewerage and Drainage solicits quotes by phone or in writing.
Historically the Division of Sewerage and Drainage spends approximately $850,000.00 per year on MRO items. MRO items are purchased from a variety of instruments, Universal Term Contracts, One Time Purchase Orders, etc. This request is for items that are needed for emergency as needed basis that are not represented on current City-wide Universal Term Contracts. The amount is based on historical data for these items and the division's estimated needs for 2005 with the listed suppliers on this ordinance. In 2003 and 2004 funding was established for the Southerly Wastewater Treatment Plant only. The amount being requested for Fiscal Year 2005 of $243,000.00 includes the Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operations Center.
Emergency legislation is requested to ensure an uninterrupted supply chain of these c...
Click here for full text