City of Columbus - File #: 1580-2007

• File #: 1580-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2007
• In control: Safety Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize and direct the City Auditor to appropriate and transfer $41,631.36 within the General Permanent Improvement Fund, to authorize the Finance and Management Director to establish a purchase order from an established Universal Term Contract with Smart Solutions Inc., for the Division of Police, to authorize the expenditure of $41,631.36 from the General Permanent Improvement Fund, and to declare an emergency. ($41,631.36)

Date	Ver.	Action By	Action	Result
10/25/2007	1	CITY CLERK	Attest
10/23/2007	1	MAYOR	Signed
10/22/2007	1	Columbus City Council	Approved	Pass
10/22/2007	1	COUNCIL PRESIDENT	Signed
10/9/2007	1	Auditor Reviewer	Reviewed and Approved
10/9/2007	1	CITY AUDITOR	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent for Approval
10/9/2007	1	CITY ATTORNEY	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/5/2007	1	Finance Reviewer	Reviewed and Approved
10/5/2007	1	Finance Reviewer	Reviewed and Approved
10/5/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2007	1	Safety Drafter	Sent for Approval
10/4/2007	1	ODI DIRECTOR	Reviewed and Approved
10/4/2007	1	Safety Drafter	Sent for Approval
10/3/2007	1	EBOCO Reviewer	Reviewed and Approved
10/1/2007	1	Safety Drafter	Sent for Approval
9/28/2007	1	Safety Reviewer	Reviewed and Approved
9/28/2007	1	Safety Reviewer	Reviewed and Approved
9/28/2007	1	SAFETY DIRECTOR	Reviewed and Approved
9/27/2007	1	Safety Reviewer	Reviewed and Approved
9/27/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:
The Division of Police needs to purchase a tape backup system to replace our failing tape system. The entire state of our tape backup system is an emergency; the current systems are both over five years old and the end-of-life for both units is November 2007. The Division of Police has no support, nor can support be obtained on the units past the November date. Failed job backups translate into un-recoverable data, which critically affects the Disaster Recovery and Continuity of Government for the Division of Police. If a catastrophic event happens today, we would not be able to restore the Division of Police's data to its original state. The new system will use the very latest technology and is anticipated to have a lifetime of five years with normal growth. A quote dated 09/27/07 was received and the total cost of this equipment will be $41,631.36.

Bid Information: The Purchasing Office has established Universal Term Contract FL0011717, for HP/COMPAQ equipment and accessories with Smart Solutions Inc. This contract will expire March 31, 2008.

Contract Compliance: 34-1403269, expires 05/18/2009

It is requested that this Ordinance be handled in an emergency manner in order to receive and complete installation as soon as possible.

FISCAL IMPACT: Funds are available in the unallocated balance of the General Permanent Improvement Fund for this appropriation, transfer, and expenditure.

Title

To authorize and direct the City Auditor to appropriate and transfer $41,631.36 within the General Permanent Improvement Fund, to authorize the Finance and Management Director to establish a purchase order from an established Universal Term Contract with Smart Solutions Inc., for the Division of Police, to authorize the expenditure of $41,631.36 from the General Permanent Improvement Fund, and to declare an emergency. ($41,631.36)

Body

WHEREAS, the Division of Police has an emergency need to purchase a tape backup sy...