Explanation
BACKGROUND: For the option to purchase Hewlett Packard (HP) Printers, Imaging Products, Supplies, Accessories and Maintenance for the Department of Technology, the largest user. The term of the proposed option contract will be through March 31, 2011. There is an option to extend the contract for two (2), one year periods. The Purchasing office opened formal bids on February 14, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002783). Forty-nine bids were solicited; Five (5) were received (4 MAJ, 1 M1A).
Pomeroy IT Solutions, Inc. was low bid for the Hewlett Packard (HP) Printers, Imaging Products, Supplies, Accessories and Maintenance.
Pomeroy IT Solutions, Inc., CC#61-1352158 (Expires November 9, 2007)
Total Estimated Annual Expenditure: $110,000.00
The company is not debarred according to the State of Ohio Unresolved Findings for Recovery database or the Federal Government Excluded Parties Listing.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract (UTC) Fund. The Department of Technology and other agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase HP Printers, Imaging Products, Supplies, Accessories and Maintenance with Pomeroy IT Solutions, Inc. to authorize the appropriation and expenditure of one dollar to establish the contract from the Purchasing UTC Account, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on Fe...
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