City of Columbus - File #: 0034-2006

• File #: 0034-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/30/2005
• In control: Administration Committee
• On agenda: 1/30/2006
• Final action: 2/1/2006
• Title: To authorize the Human Resources Director to modify and extend the existing contract with Aetna to provide all eligible employees short term disability insurance coverage from February 1, 2006 through January 31, 2007, and to authorize the expenditure of $2,975,555.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. (2,975,555.00)

Date	Ver.	Action By	Action	Result
2/1/2006	1	MAYOR	Signed
2/1/2006	1	CITY CLERK	Attest
1/30/2006	1	Columbus City Council	Approved	Pass
1/30/2006	1	COUNCIL PRESIDENT	Signed
1/19/2006	1	HR Drafter	Sent to Clerk's Office for Council
1/18/2006	1	HR Drafter	Sent for Approval
1/18/2006	1	CITY AUDITOR	Contingent
1/18/2006	1	CITY AUDITOR	Reviewed and Approved
1/18/2006	1	CITY AUDITOR	Reviewed and Approved
1/17/2006	1	EBOCO Reviewer	Reviewed and Approved
1/17/2006	1	ODI DIRECTOR	Reviewed and Approved
1/17/2006	1	HR Drafter	Sent for Approval	Pass
1/17/2006	1	CITY ATTORNEY	Reviewed and Approved
1/13/2006	1	Finance Reviewer	Reviewed and Approved
1/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/13/2006	1	HR Drafter	Sent for Approval
1/12/2006	1	HR Drafter	Sent for Approval
1/11/2006	1	HR DIRECTOR	Reviewed and Approved
12/30/2005	1	HR Drafter	Sent for Approval

Explanation
BACKGROUND: To maintain the insurance programs in accordance with the negotiated labor contracts, it is necessary to modify and extend the existing contract with Aetna Insurance provide additional funding for the continuation of the short-term disability insurance program. Cost estimates were based on 2004-2005 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers and input from the City's employee benefits consultant. The contract was awarded in 2005 as a result of an extensive RFP process. The contract is for a three-year period, subject to annual appropriation; this ordinance represents the second renewal option.

Contract compliance number is 06-6033492

FISCAL IMPACT: To enter into a contract with Aetna to establish the maximum obligation liability, and to authorize the expenditure of $2,975,555.00 for short term disability administrative and claims services from February 1, 2006 through January 31, 2007. The administrative fee is $3.02 per employee per month. Funding is available in the 2006 budget for this contract. This ordinance is an emergency measure to ensure continued insurance coverage as negotiated by union contracts.

Title
To authorize the Human Resources Director to modify and extend the existing contract with Aetna to provide all eligible employees short term disability insurance coverage from February 1, 2006 through January 31, 2007, and to authorize the expenditure of $2,975,555.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. (2,975,555.00)

Body
WHEREAS, it is in the best interest of the City of Columbus to modify and extend the existing contract with Aetna to provide all eligible employees short term disability insurance from February 1, 2006 through January 31, 2007; and

WHEREAS, it is necessary to...