City of Columbus - File #: 1586-2006

• File #: 1586-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2006
• In control: Health, Housing & Human Services Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Office Depot, in the amount of $20,000.00 for the purchase of office supplies in accordance with the terms and conditions of a universal term contract with the Health Department, to authorize the expenditure of $20,000.00 from the Health Special Revenue Fund, and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/24/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/24/2006	1	Health Drafter	Sent to Clerk's Office for Council
10/20/2006	1	Health Drafter	Sent for Approval
10/20/2006	1	CITY ATTORNEY	Reviewed and Approved
10/20/2006	1	Health Drafter	Sent to Clerk's Office for Council
10/18/2006	1	Auditor Reviewer	Reviewed and Approved
10/18/2006	1	CITY AUDITOR	Reviewed and Approved
10/17/2006	1	Health Drafter	Sent for Approval
10/12/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/3/2006	1	Health Drafter	Sent for Approval
9/15/2006	1	ODI DIRECTOR	Reviewed and Approved
9/13/2006	1	Health Drafter	Sent for Approval
9/13/2006	1	EBOCO Reviewer	Sent for Approval
9/13/2006	1	EBOCO Reviewer	Sent for Approval
9/12/2006	1	HEALTH DIRECTOR	Reviewed and Approved
9/8/2006	1	Health Drafter	Sent for Approval

Explanation

The Health Department is in need of office supplies for its on-going operations. Formal competitive bids were solicited and received and the Purchasing Office established a universal term contract (UTC) with Office Depot (CC #59-2663954 expiring 08/31/08). The current need to purchase $20,000.00 in office supplies exceeds $100,000 in the current fiscal year. In compliance with Section 329.07(h)(1), this ordinance authorizes the Director of Finance and Management to establish a purchase order with Office Depot for $20,000.00.

Emergency action is requested to ensure needed supplies are available for Health Department operations.

FISCAL IMPACT: These monies were budgeted within the Health Department Special Revenue Fund, Fund No. 250.

Title


To authorize the Director of Finance and Management to establish a purchase order with Office Depot, in the amount of $20,000.00 for the purchase of office supplies in accordance with the terms and conditions of a universal term contract with the Health Department, to authorize the expenditure of $20,000.00 from the Health Special Revenue Fund, and to declare an emergency.


Body


WHEREAS, the Health Department is in need of office supplies for its programs; and,

WHEREAS, the Purchasing Office previously established a universal term contract with Office Depot, for the purchase of office supplies as a result of the formal competitive bidding process; and,

WHEREAS, in accordance with Section 329.07 (h)(1) of the Columbus City Code, Columbus City Council approval is needed to establish a new purchase order with Office Depot; and,

WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of office supplies, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,

SECTION 1. That t...