City of Columbus - File #: 0571-2009

• File #: 0571-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/8/2009
• In control: Public Service & Transportation Committee
• On agenda: 5/4/2009
• Final action: 5/6/2009
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Heat-fused Preformed Thermoplastic Pavement Marking Material with Ennis Paint Inc. and Flint Trading Inc., to authorize the expenditure of two dollar to establish the contracts from the Mail, Print Services, and UTC Account, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
5/6/2009	1	MAYOR	Signed
5/6/2009	1	CITY CLERK	Attest
5/4/2009	1	Columbus City Council	Approved	Pass
5/4/2009	1	COUNCIL PRESIDENT	Signed
4/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/10/2009	1	Auditor Reviewer	Reviewed and Approved
4/10/2009	1	CITY AUDITOR	Reviewed and Approved
4/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/10/2009	1	CITY ATTORNEY	Reviewed and Approved
4/10/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/9/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/9/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/9/2009	1	EBOCO Reviewer	Sent for Approval
4/9/2009	1	ODI DIRECTOR	Reviewed and Approved
4/8/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Heat-fused Preformed Pavement Marking Material for the Department of Public Service, Division of Design and Construction, the largest user, and other city agencies. The term of the proposed option contract would be through December 31, 2010 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA003208. The Purchasing Office opened formal bids on March 19, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003208). Sixteen bids were solicited (MAJ: 16) and 2 bids (MAJ 2) were received.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The bids for Items 10 and 11 did not meet the specifications and will not be awarded. Bids for these items will be solicited as needed. The Purchasing Office is recommending award of two contracts to the lowest, responsive, responsible and best bidders:

Ennis Paint Inc., CC#752657523, exp. 4/11/2011
Flint Trading, Inc. CC#561736552, exp. 7/22/2010
Total Estimated Annual Expenditure: $50,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Account. The Department of Public Service and other city departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Heat-fused Preformed Thermoplastic Pavement Marking Material with Enni...