Explanation
BACKGROUND: For the option to establish a Universal Term Contract UTC to purchase composting bulking materials (woodchips) for the Division of Sewerage and Drainage. These materials are used to compost sewage sludge at the Compost facility.
The term of the proposed option contracts is one (1) year, and will be in effect from the date of execution by the City to and including November 30, 2011, with renewal option for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on September 2, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003682. Twenty-three (23) bids were solicited (F1-0, MBR-0, MIA-3).
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:
Edwards Landclearing Inc.: CC#34-1112541 (08-19-11)
Ohio Mulch Supply, Inc.: CC#31-1120540 (08-14-11)
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for the annual estimated expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Composting Bulking Materials (Woodchips) with Edwards Landclearing Inc. and Ohio Mulch Supply, Inc. to authorize the expenditure of two (2) dollars to establish these contracts from the Mail, Print Services and UTC Fund. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 2, 2010, and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use...
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