Explanation
BACKGROUND: This ordinance is for the option to purchase OEM Grounds Equipment Parts, Supplies and Accessorieson an as needed basis by the Finance and Management Department Division of Fleet Management to maintain and repair the City's fleet of grounds maintenance equipment used throughout the City. The term of the proposed option contract will be through April 30, 2014 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on November 3,2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004158). One hundred sixty four (164) Bids were solicited: (M1A-2) (F1-2). Three (3) Bids were received
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Century Equipment CC#344478146 (expires 11-15-2012)
Buckeye Power Sales company, Inc. CC#314365080 (expires 12-2-2012)
Total Estimated Annual Expenditure: $29,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, so that ground equipment repairs are not delayed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase OEM Grounds Equipment Parts, supplies and Accessories on an as needed basis with Century Equipment and Buckeye Power Sales Company, Inc., to authorize the expenditure of Two dollars to establish the contracts from the Mail, Print Services and UTC Fund, and to declare an emerge...
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