City of Columbus - File #: 2355-2003

• File #: 2355-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/27/2003
• In control: Public Service & Transportation Committee
• On agenda: 11/10/2003
• Final action: 11/12/2003
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Exhaust System Repair, with Columbus Auto Repair Service, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
11/12/2003	1	CITY CLERK	Attest
11/11/2003	1	MAYOR	Signed
11/10/2003	1	Columbus City Council	Approved	Pass
11/10/2003	1	COUNCIL PRESIDENT	Signed
11/6/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/5/2003	1	City Clerk's Office	Sent back for Clarification/Correction
10/30/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/29/2003	1	Auditor Reviewer	Reviewed and Approved
10/29/2003	1	CITY AUDITOR	Reviewed and Approved
10/29/2003	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2003	1	CITY ATTORNEY	Reviewed and Approved
10/28/2003	1	ODI DIRECTOR	Reviewed and Approved
10/28/2003	1	Finance - Purchasing Drafter	Sent for Approval
10/27/2003	1	Finance - Purchasing Drafter	Sent for Approval
10/27/2003	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Exhaust System Repair for the Fleet Management Division, the largest user. The term of the proposed option contract would be two years, with an option to renew for one (1) additional year if mutually agreed.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000529GRW). One hundred seventy-one (MAJ:165, MBE:4, FBE:1, MBR:1) bids were solicited; two (MAJ:2) bids received.

The Purchasing Office is recommending award of a contract to the low bidder:
Columbus Auto Repair Service, MBR, CC#31-1707754
Estimated Annual Expenditure: $210,000.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government. Since additional legislation will most likely be necessary for any division to purchase off this option contract, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Exhaust System Repair, with Columbus Auto Repair Service, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 25, 2003 and selected the lowest bid; and

WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic devel...