City of Columbus - File #: 0838-2010

• File #: 0838-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/28/2010
• In control: Finance & Economic Development Committee
• On agenda: 6/28/2010
• Final action: 7/1/2010
• Title: To amend the 2010 Capital Improvements Budget; to authorize the City Auditor to transfer $280,000.00 between projects in the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering services for HVAC systems located at City Hall, 90 West Broad Street; and to authorize the expenditure of $280,000.00 from the Construction Management Capital Improvement Fund. ($280,000.00)

Date	Ver.	Action By	Action	Result
7/1/2010	1	CITY CLERK	Attest
6/30/2010	1	MAYOR	Signed
6/28/2010	2	Columbus City Council	Approved	Pass
6/28/2010	1	COUNCIL PRESIDENT	Signed
6/21/2010	1	Columbus City Council	Read for the First Time
6/11/2010	1	Finance Drafter	Sent for Approval
6/11/2010	1	CITY ATTORNEY	Reviewed and Approved
6/11/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/10/2010	1	Auditor Reviewer	Reviewed and Approved
6/10/2010	1	CITY AUDITOR	Reviewed and Approved
6/10/2010	1	Finance Drafter	Sent for Approval
6/10/2010	1	EBOCO Reviewer	Sent for Approval
6/10/2010	1	ODI DIRECTOR	Reviewed and Approved
6/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2010	1	Finance Drafter	Sent for Approval
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/3/2010	1	Finance Drafter	Sent for Approval
5/28/2010	1	Finance Reviewer	Reviewed and Approved
5/28/2010	1	Finance Reviewer	Reviewed and Approved
5/28/2010	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance amends the 2010 Capital Improvements Budget and authorizes the transfer of $280,000.00 between projects in the Construction Management Capital Improvement Fund. This ordinance also authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering services for the HVAC systems located at City Hall, 90 West Broad Street. The original contract was authorized by Ordinance No. 1124-2007, passed July 16, 2007.

The initial design work provided HVAC, plumbing, and sprinkler system design and construction administration services; upgrading to a 15kV switch and electrical service to the HVAC equipment; and, providing architectural support services for this project. This original design work was suspended because of the deepening recession in 2009. Funding has since been identified in the 2010 CIB, allowing the project to continue. This modification will authorize electrical, structural, civil, site, asbestos, and architectural surveys that are necessary in order to maintain the historical value of City Hall and bring the buildings indoor air quality to meet the current American Society of Heating, Refrigerating, and Air-Conditioning standards.

Advanced Engineering Consultants has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Advanced Engineering Consultants Architects, Inc. on the design modifications. Selecting another engineer at this point would lead to duplicated work and slow the project considerably. Therefore, it would not be in the best interests of the City to bid these professional services.

Fiscal Impact: This expenditure is available within the Construction Management Capital Improvement Fund. This ordinance authorizes an expendit...