City of Columbus - File #: 1820-2005

• File #: 1820-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/24/2005
• In control: Administration Committee
• On agenda: 11/21/2005
• Final action: 11/23/2005
• Title: To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with eS Architecture and Development, Inc. in order to develop a plan to physically consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location, to authorize the expenditure of $20,000.00 from the Development Services Fund, to authorize the expenditure of $20,000.00 from the General Permanent Improvement Fund, to authorize the expenditure of $20,000.00 from the Sanitary Sewer Fund, and to declare an emergency. ($60,000.00).

Date	Ver.	Action By	Action	Result
11/23/2005	1	MAYOR	Signed
11/23/2005	1	CITY CLERK	Attest
11/21/2005	1	Columbus City Council	Approved	Pass
11/21/2005	1	COUNCIL PRESIDENT	Signed
11/4/2005	1	CITY ATTORNEY	Reviewed and Approved
11/4/2005	1	Finance Drafter	Sent for Approval
11/4/2005	1	Auditor Reviewer	Reviewed and Approved
11/4/2005	1	CITY AUDITOR	Reviewed and Approved
11/4/2005	1	Finance Drafter	Sent to Clerk's Office for Council
11/3/2005	1	Finance Drafter	Sent for Approval
11/2/2005	1	Finance Drafter	Sent for Approval
10/24/2005	1	Finance Drafter	Sent for Approval
10/24/2005	1	Finance Reviewer	Reviewed and Approved
10/24/2005	1	Finance Reviewer	Reviewed and Approved
10/24/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/24/2005	1	Finance Drafter	Sent for Approval
10/24/2005	1	EBOCO Reviewer	Reviewed and Approved
10/24/2005	1	ODI DIRECTOR	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to modify a professional services contract for the Facilities Management Division with eS Architecture and Development, Inc. for a space needs study/master plan. This modification will provide $60,000 to enable eS Architecture and Development, Inc. to develop a plan to physically consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location. This consolidation is the result of an extensive review of operations within the City of Columbus' One Stop Shop Program by the Mayor. By bringing these teams together the city will further streamline communications and operations and greatly improve efficiency and customer service.

Ordinance 1521-2005, passed September 21, 2005, authorized the original contract. eS Architecture and Development, Inc was hired by the city to undertake a space needs study and produce a master plan for the use of core city facilities. The Carolyn/Piedmont complex was included in this original study. Because some documentation necessary to complete a successful consolidation has already been collected under the original contract, the Department wishes to modify the existing contract to include the detailed, site specific, space programming and construction drawings as well as construction administration necessary for the consolidation. Once drawings are prepared, any necessary construction will be bid under section 329 of the Columbus City Codes.

Emergency action is requested so that the consolidation of the plans review staff within the City of Columbus' One Stop Shop Program and the corresponding improvements in efficiency and customer service can begin as soon as possible.

Fiscal Impact: The cost of this modification is $60,000.00. Funding for this is available in the Gener...