City of Columbus - File #: 1135-2011

• File #: 1135-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/5/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/18/2011
• Final action: 7/20/2011
• Title: To authorize the Finance and Management Director to establish a purchase order for the upfitting of six single axle dump trucks and six tandem axle dump trucks with HYO Inc., dba Pengwyn Hydraulics, in accordance with the terms and conditions of a pending citywide universal term contract, for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $213,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $213,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $213,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($213,000.00)

Date	Ver.	Action By	Action	Result
7/20/2011	1	MAYOR	Signed
7/20/2011	1	CITY CLERK	Attest
7/18/2011	1	Columbus City Council	Approved	Pass
7/18/2011	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/8/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent for Approval
7/8/2011	1	Auditor Reviewer	Reviewed and Approved
7/8/2011	1	CITY AUDITOR	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent for Approval
7/8/2011	1	CITY ATTORNEY	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent to Clerk's Office for Council
7/7/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/7/2011	1	Finance Reviewer	Sent for Approval
7/6/2011	1	ODI DIRECTOR	Reviewed and Approved
7/6/2011	1	Service Drafter	Sent for Approval
7/6/2011	1	Finance Reviewer	Reviewed and Approved
7/6/2011	1	Finance Reviewer	Reviewed and Approved
7/6/2011	1	Finance Reviewer	Sent for Approval
7/5/2011	1	Service Drafter	Sent for Approval
7/5/2011	1	Service Reviewer	Reviewed and Approved
7/5/2011	1	Service Drafter	Sent for Approval
7/5/2011	1	SERVICE DIRECTOR	Reviewed and Approved
7/5/2011	1	EBOCO Reviewer	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for conducting roadway improvements and snow and ice removal along the City's roadway system. To accomplish this mission the Division requires six single axle dump trucks and six tandem axle dump trucks. These trucks will replace older trucks beyond their useful service lives and provide for a more reliable fleet to carryout services provided by the Division.

This legislation authorizes the expenditure of $213,000.00 for the upfitting of components for these dump trucks. Ordinance 0748-2011 Authorized the purchase of components for these trucks. This purchase is consistent with the division's fleet replacement program.

The Purchasing Office is in the process of establishing a universal term contract with HYO Inc., dba Pengwyn Hydraulics, Ordinance 0819-2011 passed June 27, 2011, for the upfitting of dump trucks.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HYO Inc., dba Pengwyn Hydraulics.

2. CONTRACT COMPLIANCE
HYO Inc., dba Pengwyn Hydraulics' contract compliance number is 34-1503254 and expires 10/31/11.

3. FISCAL IMPACT
The total cost of this purchase is $213,000.00. This equipment is budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $213,000.00 from the Special Income Tax Fund. Bonds have yet to be sold for this expense, necessitating a certification of $213,000.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.

4. EMERGENCY
This legislation is requested to be heard as an emergency to ensure that the six single axle dump trucks and six tandem axle dump trucks are available for immediate use.

Title
To authorize the Finance and Management Director to establish a purchase order for the upfitting of six single axle dump trucks and s...