City of Columbus - File #: 0511-2009

• File #: 0511-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/25/2009
• In control: Finance & Economic Development Committee
• On agenda: 4/13/2009
• Final action: 4/14/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Pest Control Services with AAA General Services, Inc.; to authorize expenditure of one dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/15/2009	1	CITY CLERK	Attest
4/14/2009	1	MAYOR	Signed
4/13/2009	1	Columbus City Council	Approved	Pass
4/13/2009	1	COUNCIL PRESIDENT	Signed
4/1/2009	1	ODI DIRECTOR	Reviewed and Approved
4/1/2009	1	Finance Drafter	Sent for Approval
4/1/2009	1	Auditor Reviewer	Reviewed and Approved
4/1/2009	1	CITY AUDITOR	Reviewed and Approved
4/1/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/1/2009	1	CITY ATTORNEY	Reviewed and Approved
4/1/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/31/2009	1	EBOCO Reviewer	Sent for Approval
3/27/2009	1	Finance Reviewer	Reviewed and Approved
3/27/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2009	1	Finance Drafter	Sent for Approval
3/26/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/25/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Pest Control Services to maintain a safe, healthy, insect and rodent free environment at various city facilities.

The term of the proposed option contract will be through March 31, 2011 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on March 5, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003183). Nineteen (19) Bids were solicited. (M1A: 4, F1: 1) Three (3) Bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

AAA General Services, Inc. CC#311639944 (expires 3-17-2011)
Total Estimated Annual Expenditure: $40,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various City Departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Pest Control Services with AAA General Services, Inc.; to authorize expenditure of one dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 5, 2009 and selected the lowest responsive, and responsible bidder; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use o...