Explanation
BACKGROUND: The Police Crime Lab 310 Genetic Analyzer (profiles DNA) and 7500 Real-Time PCR system (quantifies DNA) instruments are used to process and present evidence for criminal prosecutions, requiring our strict adherence to rules of evidence and established, mandatory timeliness. The maintenance and repair services contract for these two instruments expires June 1, 2010. In addition, a 3130 Genetic Analyzer was purchased in 2009, and the initial warranty is expected to expire on June 18. Consequently, the Division of Police has a need to enter into a new contract for maintenance and repair services with Applied Biosystems for these three instruments in order to: 1) ensure timely repair of broken equipment, 2) prevent the potential backlog of casework, and 3) adequately protect the City's investment.
BID INFORMATION: The Division of Police is requesting to issue this contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Applied Biosystems is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 770518772, expires 7/18/2010
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that maintenance and repair services may be renewed for the three existing Applied Biosystems DNA Processing Instruments as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $21,155.91 from the Division of Police's 2010 General Fund operating budget with Applied Biosystems to enter into a maintenance and repair contract for Crime Lab DNA Processing Instruments. The Division of Police spent...
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