City of Columbus - File #: 0916-2009

• File #: 0916-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/17/2009
• In control: Administration Committee
• On agenda: 7/13/2009
• Final action: 7/14/2009
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Human Resources to enter into contract with Trivantis Corporation, for software; training; maintenance and support associated with the CHRIS project; to authorize the expenditure of $33,544.83 from the Department of Technology's Information Services Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($33,544.83)

Date	Ver.	Action By	Action	Result
7/14/2009	1	MAYOR	Signed
7/14/2009	1	CITY CLERK	Attest
7/13/2009	1	Columbus City Council	Approved	Pass
7/13/2009	1	COUNCIL PRESIDENT	Signed
7/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/2/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	Auditor Reviewer	Reviewed and Approved
7/2/2009	1	CITY AUDITOR	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent for Approval
7/2/2009	1	CITY ATTORNEY	Reviewed and Approved
7/2/2009	1	Technology Drafter	Sent to Clerk's Office for Council
7/1/2009	1	EBOCO Reviewer	Reviewed and Approved
7/1/2009	1	ODI DIRECTOR	Reviewed and Approved
7/1/2009	1	Technology Drafter	Sent for Approval
7/1/2009	1	Finance Reviewer	Reviewed and Approved
7/1/2009	1	Finance Reviewer	Sent for Approval
6/30/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/30/2009	1	HR DIRECTOR	Reviewed and Approved
6/30/2009	1	Technology Drafter	Sent for Approval
6/30/2009	1	HR DIRECTOR	Reviewed and Approved
6/30/2009	1	Technology Drafter	Sent for Approval
6/30/2009	1	HR DIRECTOR	Reviewed and Approved
6/30/2009	1	Technology Drafter	Sent for Approval
6/23/2009	1	Technology Drafter	Sent for Approval
6/19/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
6/18/2009	1	Technology Drafter	Sent for Approval
6/18/2009	1	Technology Reviewer	Reviewed and Approved

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Human Resources and the Director of the Department of Technology to immediately enter into an agreement with Trivantis Corporation, for the acquisition of Lectora Professional Publishing Suite (authoring software) and CouresMill Learning Management System (LMS), server software, software maintenance and support, as well as training related to the installation and utilization of said products. The software maintenance and support will have a one year coverage period commencing upon an approved and certified City of Columbus purchase order. Also, the training shall commence upon the approval of a City of Columbus certified purchase order.

The Department of Human Resources and the Department of Technology are currently working together on the Lawson application related project, formally known as CHRIS (Columbus Human Resource Information System). In relation to the CHRIS project, there is a milestone need to deliver a web-based training to end users within various City of Columbus departments. In order to deliver this milestone training, software is needed. This training software as related to CHRIS, will align processes and procedures associated with daily operational responsibilities, such as yet not limited to HR (Human Resources), training, payroll, benefits and other CHRIS related functionalities across the City.

Due to the urgent and immediate need to install the software and to allow for the associated training, and to facilitate meeting deadlines and timelines, this legislation request approval to waive the competitive bidding provisions of the Columbus City Code Section 329. The Department of Human Resources (HR) exercised due diligence, completing an informal bid process by researching various training software to assist with determining what will be suitable for the CHRIS Lawson application, by obtaining information and quotes to satisfy the informal bid p...