Explanation
BACKGROUND:
Funding for the life insurance program is necessary to ensure continuation of the program in accordance with the negotiated labor contracts. The Human Resources Department requests to contract, through an extension, with The Hartford Life and Accident Insurance Company and to provide funding from February 1, 2026 through December 31, 2026 for this program. The contract originated February 1, 2021 and the contract term was for 3 years, with two (2) one (1) year renewals.
The effective date for the contract extension is February 1, 2026.
In 2025, the Department of Human Resources began to research procuring a system to assist with leave administration for the City. During this process, and in collaboration with our consultant, Marsh & McLellan Agency, it was discovered that leave administration and short-term disability products could potentially be bid together. Hartford currently holds the contract for short-term disability and life insurance. The leave administration system would need to be integrated with Dayforce and possibly short-term disability. Dayforce, the Auditor’s Office, Department of Technology and the Department of Human Resources availability will need to be reviewed, and a project plan developed. Due to timing of this initiative, the Hartford contract will need to be extended through December 31, 2026.
The cost estimate for 2026 is based on 2025 benefits fund expenditures and expected changes due to union negotiations.
Emergency action is requested to ensure the life insurance program for city employees is able to commence as soon as contractually possible, thereby maintaining continuity of service.
FISCAL IMPACT: Funding is available in the 2026 Employee Benefits Fund for this contract. This ordinance is contingent on the passage of the 2026 insurance appropriation ordinance 3195-2025.
Title
To authorize the Director of the Human Resources Department to contract with The Hartford Life and Accident Insurance C...
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