Explanation
BACKGROUND: For the option to purchase Traffic Sign Posts and Street Name Sign Posts for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic signs and street signs are affixed to traffic sign posts and street sign posts respectively to provide traffic information and identify streets. The term of the proposed option contracts would be through September 30, 2011 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003415. The Purchasing Office opened formal bids on October 29, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003415). Forty-five bids were solicited (MAJ: 42, F1: 1; M1A: 2); Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsive, and best bidders:
Firelands Supply Company, CC#341728477, exp 10/16/2011.
Allied Municipal Supply, CC#611423333, exp. 11/10/2011
Total Estimated Annual Expenditure: $57,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Traffic Sign Posts and Street Name Sign Posts for the Department of Public Service with Allied Municipal Supply and Fir...
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