City of Columbus - File #: 1378-2008

• File #: 1378-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/25/2008
• In control: Finance & Economic Development Committee
• On agenda: 9/15/2008
• Final action: 9/17/2008
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Columbus Health Department; to authorize the expenditure of $32,865.00 from the General Fund; and to declare an emergency. ($32,865.00).

Date	Ver.	Action By	Action	Result
9/17/2008	1	CITY CLERK	Attest
9/16/2008	1	MAYOR	Signed
9/15/2008	1	Columbus City Council	Approved	Pass
9/15/2008	1	COUNCIL PRESIDENT	Signed
9/2/2008	1	Finance Drafter	Sent for Approval
9/2/2008	1	CITY ATTORNEY	Reviewed and Approved
9/2/2008	1	Finance Drafter	Sent to Clerk's Office for Council
8/29/2008	1	Finance Drafter	Sent for Approval
8/29/2008	1	EBOCO Reviewer	Reviewed and Approved
8/29/2008	1	ODI DIRECTOR	Reviewed and Approved
8/28/2008	1	FINANCE DIRECTOR	Reviewed and Approved
8/28/2008	1	Finance Drafter	Sent for Approval
8/28/2008	1	Auditor Reviewer	Reviewed and Approved
8/28/2008	1	CITY AUDITOR	Reviewed and Approved
8/27/2008	1	Finance Reviewer	Reviewed and Approved
8/27/2008	1	Finance Drafter	Sent for Approval
8/27/2008	1	Finance Reviewer	Reviewed and Approved
8/27/2008	1	Finance Reviewer	Reviewed and Approved
8/27/2008	1	Finance Reviewer	Reviewed and Approved
8/25/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance, continued uninterrupted oversight, training, and accreditation with the Joint Commission for Accreditation of Health Care Organizations (JCAHO). Currently, the Health Department is accredited by JCAHO. Accreditation enhances the ability of the Health Department to more easily secure additional federal funding. The term of this extension is October 21, 2008, through October 20, 2009.

Systems by Rich Consulting LLC (AFA) was selected through an RFP process. The RFP was advertised in January 2006. Systems by Rich Consulting LLC was the only respondent. The original contract was authorized by Ordinance 0555-2006, passed April 3, 2006, and had four one-year renewal options. The original contract term ran from March 1, 2006, through October 21, 2006. Ordinance No. 1820-2006, passed November 9, 2006, extended the contract from October 21, 2006, through October 20, 2007. Ordinance No. 1584-2007, passed October 27, 2007, extended the contract from October 21, 2007, through October 20, 2008. The term for this contract is October 21, 2008 through October 20, 2009. This is the second renewal of the four one-year renewal options.

Emergency action is requested so custodial services administration may continue without interruption, thereby ensuring the accreditation with the Joint Commission for the Accreditation of Health Care Organizations (JCAHO) does not lapse.

Fiscal Impact: The Facilities Management Division budgeted $35,570.00 in 2008. The cost of the first six-month contract in 2006 was $29,990.00. The cost of the first 12-month extension was $33,953.70. The ...