City of Columbus - File #: 0415-2011

• File #: 0415-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/7/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with Jefferson Audio Visual Systems, Inc. pursuant to the sole source provisions of the Columbus City Codes, 1959; to authorize the expenditure of up to $29,618.27 with JAVS for the installation of a courtroom audio/video recording system; and to declare an emergency. ($29,618.27)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/11/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/11/2011	1	CITY ATTORNEY	Reviewed and Disapproved
3/11/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/11/2011	1	CITY ATTORNEY	Reviewed and Approved
3/11/2011	1	MuniCrtJudges Drafter	Sent to Clerk's Office for Council
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/8/2011	1	Auditor Reviewer	Reviewed and Approved
3/8/2011	1	CITY AUDITOR	Reviewed and Approved
3/8/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/7/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/7/2011	1	MUNICRTJUDGES DIRECTOR	Reviewed and Approved
3/7/2011	1	MuniCrtJudges Drafter	Sent for Approval
3/7/2011	1	EBOCO Reviewer	Sent for Approval
3/7/2011	1	ODI DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to contract with Jefferson Audio Visual Systems, Inc. (JAVS) and authorizes the expenditure of up to $29,618.27 from the Municipal Court special revenue Computer Fund for a courtroom audio/video recording system. This specific system is currently only manufactured by JAVS.

The court is installing courtroom recorders. The audio/video recording will allow for; reduce storage demands by keeping files electronically instead of on paper; increase safety & security of court proceedings records as electronic files of court proceedings will be backed up off-site each evening; and reduce the demands on court reporters for day transcripts. These are a few of the benefits that would be provided by the recordings.

Jefferson Audio Visual Systems, Inc. contract compliance number is 610990800 expires 9/9/12

FISCAL IMPACT: The funds would come from the 2011 Special Revenue Computer Fund

Emergency legislation is requested to authorize the contract and the expenditure to permit the installation to begin immediately.



Title

To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with Jefferson Audio Visual Systems, Inc. pursuant to the sole source provisions of the Columbus City Codes, 1959; to authorize the expenditure of up to $29,618.27 with JAVS for the installation of a courtroom audio/video recording system; and to declare an emergency. ($29,618.27)



Body

WHEREAS, the Court has determined that it is in its best interest to contract with JAVS; and

WHEREAS, $29,618.27 is needed to provide for the system and installation; and

WHEREAS, it is in the best interest of the city to procure the needed system from JAVS because it is a sole source; and

WHEREAS, this ordinance is requested as an emergency to permit the timely procurement of needed equi...