City of Columbus - File #: 1168-2011

• File #: 1168-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 7/25/2011
• Final action: 7/26/2011
• Title: To authorize the Director of Finance and Management to establish a new purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Ricart Ford for a Ford F350 XL full size pick up truck with options for $30,667.00; to cancel a previously established purchase order for $27,971.00; to authorize the expenditure of $30,667.00 from the General Fund; and to declare an emergency. ($30,667.00)

Date	Ver.	Action By	Action	Result
7/26/2011	1	MAYOR	Signed
7/26/2011	1	CITY CLERK	Attest
7/25/2011	1	Columbus City Council	Approved	Pass
7/25/2011	1	COUNCIL PRESIDENT	Signed
7/13/2011	1	Auditor Reviewer	Reviewed and Approved
7/13/2011	1	CITY AUDITOR	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent for Approval
7/13/2011	1	EBOCO Reviewer	Sent for Approval
7/13/2011	1	ODI DIRECTOR	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent for Approval
7/13/2011	1	CITY ATTORNEY	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent to Clerk's Office for Council
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Drafter	Sent for Approval
7/12/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Sent for Approval
7/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2011	1	Finance Drafter	Sent for Approval
7/11/2011	1	Finance Drafter	Sent for Approval
7/11/2011	1	SAFETY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the purchase of one (1) Ford F350 XL full size pick up for $30,667.00 from a UTC with Ricart Properties Inc. Ordinance 0533-2011, which passed April 25, 2011, included the purchase of this vehicle from UL006767 for $27,971.00. This earlier ordinance authorized the purchase of 85 vehicles for various city departments due to age, high mileage or maintenance costs. With this amendment, the options on this vehicle will be changed as requested by the Division of Fire. This purchase order can be established from the 2011 General Fund budget for vehicle replacements earlier this year.

The purchase of one (1) Ford F350 XL full size pick up from a Universal Term Contract, FL004803, with Ricart Properties Inc for $30,667.00 will be used by the Division of Fire to tow a new Hazmat Response trailer. The options which were included on the original purchase order are not sufficient for the intended purpose of the vehicle. The options to be removed are truck cap, electric brake controller, cab steps and Tomar light bar. The option which will be added is a diesel engine which is necessary to tow the Hazmat Response trailer.

Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 General Fund for vehicle replacements. After passage of Ordinance Nos. 0533-2011 and 0737-2011 there is a balance of $2,954.80 in the General Fund available to fund this purchase with the cancellation of UL006767.

Emergency action is requested so that the order for this vehicle can be placed within the time limit constraints by the vendor.

Contract compliance number Ricart Properties Inc 311282546; expiration September 21, 2012.


Title

To authorize the Director of Finance and Management to establish a new purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Ricart Ford for a Ford F350 XL full size pick up truck with options for $30,667.00; to canc...