Explanation
BACKGROUND: For the option to purchase Pole Line Hardware for the Department of Public Utilities, Division of Power And Water (Power), the largest user. Pole Line Hardware is used on new installations and utility pole maintenance throughout the City of Columbus. The term of the proposed option contracts would be through June 30, 2010 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003256. Power Line Supply Company bid fixed prices for 2009 on several items for which they were the low bid. For these items, they are recommended for award through the term of 2009 only without the option to extend. The Purchasing Office opened formal bids on May 14, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003256). Thirty-one bids were solicited (MAJ: 31); Six bids were received (MAJ: 6).
The low bid for items 58, 102, and 114 did not meet the bid specifications and award is recommended to the next low bidder.
The low bidder for item 57 is not recommended for award as the administrative costs for establishing the contract would diminish any savings. The next low bidder is recommended for award.
No award will be made for items 38, 41, 115, 166, 241, 246, 48, 250 and 311 as no bids were received for these items. They will be solicited informally as needed.
Power Line Supply Company provided Option B, an alternate bid for some items. These item numbers will have ALT next to the item number when recommended for award.
The Purchasing Office is recommending award of five contracts to the lowest, responsive, responsible and best bidder:
Power Line Supply Company, CC#381783949, exp. 2/01/2010, estimated annual expenditure $100,000.00
Consolidated Electrical Distributors, Inc., CC#770559191, exp. 8/22/2010, estimated annual expenditure $45,000.00
The John A. Becker Company, CC# 31...
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