City of Columbus - File #: 0442-2009

• File #: 0442-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/16/2009
• In control: Administration Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize the Director of Finance and Management to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware maintenance support services for the city's metronet infrastructure from the universal term contract established for the Department of Technology, to authorize the expenditure of $388,628.75 from the Department of Technology's information services fund; and to declare an emergency. ($388,628.75)

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	1	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/26/2009	1	Technology Drafter	Sent to Clerk's Office for Council
3/25/2009	1	City Clerk's Office	Sent back for Clarification/Correction
3/20/2009	1	Technology Drafter	Sent to Clerk's Office for Council
3/19/2009	1	Auditor Reviewer	Reviewed and Approved
3/19/2009	1	CITY AUDITOR	Reviewed and Approved
3/19/2009	1	Technology Drafter	Sent for Approval
3/19/2009	1	CITY ATTORNEY	Reviewed and Approved
3/18/2009	1	Finance Reviewer	Reviewed and Approved
3/18/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/18/2009	1	Technology Drafter	Sent for Approval
3/17/2009	1	ODI DIRECTOR	Reviewed and Approved
3/17/2009	1	Technology Drafter	Sent for Approval
3/17/2009	1	Finance Reviewer	Reviewed and Approved
3/16/2009	1	Technology Reviewer	Reviewed and Approved
3/16/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/16/2009	1	Technology Drafter	Sent for Approval
3/16/2009	1	Technology Drafter	Sent for Approval
3/16/2009	1	EBOCO Reviewer	Reviewed and Approved

Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through a universal term contract (UTC) that is established with Pomeroy IT Solutions under FL002554 that expires 12/30/2009. The metronet is a critical component of the computing infrastructure of the City.
SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, WASIMS (water billing), Performance series (purchasing/procurement and accounting), payroll/personnel , VOIP, and geographic information system (GIS). Establishing this purchase order will provide Cisco hardware maintenance support for the city's metronet for a one-year period of April 1, 2009 through March 31, 2010.

FISCAL IMPACT:
A total of 315,676.96 in 2007 and $384,897.33 in 2008 was expended with Pomeroy IT Solutions for the Cisco SmartNet contract, services associated with metronet hardware support. Funding of $388,628.75 was budgeted and is available for the Cisco SmartNet services within the Department of Technology information services fund. $388,628.75 is the cost for services associated with this contract with the coverage period from April 1, 2009 through March 31, 2010.

EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: Pomeroy IT Solutions F.I.D#/CC#: 61-1352158 Expiration Date: 10/24/2009


Title

To authorize the Director of Finance and Management to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware maintenance support services for the city's metronet infrastructure from the universal term contract esta...