City of Columbus - File #: 2089-2003

• File #: 2089-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2003
• In control: Finance & Economic Development Committee
• On agenda: 9/29/2003
• Final action: 10/1/2003
• Title: To authorize the Human Resources Department to modify and extend the contract with Cantlon Associates, Inc. to provide Workers' Compensation services from August 1, 2003 through July 31, 2004 and to authorize the expenditure of $38,581.42 or so much thereof as may be necessary to pay the cost of said contract. ($38,581.42) and to declare an emergency.

Date	Ver.	Action By	Action	Result
10/1/2003	1	CITY CLERK	Attest
9/30/2003	1	MAYOR	Signed
9/29/2003	1	Columbus City Council	Approved	Pass
9/29/2003	1	COUNCIL PRESIDENT	Signed
9/19/2003	1	CITY ATTORNEY	Reviewed and Approved
9/19/2003	1	HR Drafter	Sent to Clerk's Office for Council
9/18/2003	1	HR Drafter	Sent for Approval
9/18/2003	1	Auditor Reviewer	Reviewed and Approved
9/18/2003	1	CITY AUDITOR	Reviewed and Approved
9/18/2003	1	HR Drafter	Sent for Approval
9/18/2003	1	ODI DIRECTOR	Reviewed and Approved
9/17/2003	1	EBOCO Reviewer	Reviewed and Approved
9/17/2003	1	HR Drafter	Sent for Approval
9/16/2003	1	Finance Reviewer	Reviewed and Approved
9/16/2003	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2003	1	HR Drafter	Sent for Approval
9/11/2003	1	HR DIRECTOR	Reviewed and Approved
9/8/2003	1	HR Drafter	Sent for Approval

Explanation

BACKGROUND: To authorize the Director of Human Resources to modify and extend the current Cantlon Associates, Inc. contract EA001894.
The Human Resources Department, Risk Management section, requires services to verify the accuracy of the Bureau of Workers' Compensation payroll and claims data for the City of Columbus; to provide occupational injury management data, access to Workers' Compensation data via computer hook-up, and general consulting services; to calculate the allocation of Workers' Compensation claims experience by department, division, and fund; to conduct claims management on a per request basis; and to attend hearings on a per request basis.
The contract was bid in 1999 and the term of the contract is for five years. Contained in the contract is an escalator clause, which permits the City to extend the contract upon renewal if the annual contract increases no more than three percent (3%) each year. Cantlon Associates, Inc. has guaranteed the same level of actuarial service through 8/1/03 - 7/31/04 for $38,581.42, which reflects a 2.1 percent increase over the previous year contract. The amount includes the base contract with additional funding for 20 claims management services and 40 hearing representations. Cost estimates are based upon projected hearings and claims management needs, in addition to base contract quotes. The costs of the modified contract agree with the original terms of the contract.
Contract Compliance No. 31-4360660
FISCAL IMPACT: The contract is budgeted in the 2003 Human Resources Department budget.

Title

To authorize the Human Resources Department to modify and extend the contract with Cantlon Associates, Inc. to provide Workers' Compensation services from August 1, 2003 through July 31, 2004 and to authorize the expenditure of $38,581.42 or so much thereof as may be necessary to pay the cost of said contract. ($38,581.42) and to declare an emergency.

Body

WHEREAS, it is in the best inter...