. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Lamps, Bulbs, and Lighting Retro-Fit Kits with W.W. Grainger Inc. Lamps, Bulbs and Lighting Retro-Fit Kits are to be used for replacement of lamps and bulbs and for retro-fit kits to increase energy efficiency in City facilities. The term of the proposed option contract would be approximately three (3) years, expiring June 30, 2028, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 27, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ029683). Two (2) bids were received.
Consolidated Electrical Distributors was the lowest bidder on items 1-2, 4-6, 13, 15, 25-27, 31, and 36. However, they were deemed non-responsive because they did not submit the required bid documentation. Award is instead being made to the second bidder, W.W. Grainger Inc., as the overall lowest, responsive, responsible, and best bidder.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
W.W. Grainger Inc., CC# CC-007170 Expires 1/17/2026, Items 1-36, $1.00
Total Estimated Annual Expenditure: $ $400,000.00, for various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure a reliable supply of lamps, bulbs, and lighting retro-kits are available for use throughout all City facilities, as the current contract expires on June 30, 2025.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited fro...
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