City of Columbus - File #: 0762-2011

• File #: 0762-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/9/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize the Finance and Management Director to enter into contracts for the option to purchase Thermoplastic Pavement Marking Materials with Ennis Paint, Inc, dba Ennis Traffic Safety Solutions and Swarco Industries, Inc.; to authorize the expenditure of two dollars from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/18/2011	1	Finance Drafter	Sent to Clerk's Office for Council
5/17/2011	1	Finance Drafter	Sent for Approval
5/17/2011	1	CITY ATTORNEY	Reviewed and Approved
5/17/2011	1	Finance Drafter	Sent for Approval
5/17/2011	1	Auditor Reviewer	Reviewed and Approved
5/17/2011	1	CITY AUDITOR	Reviewed and Approved
5/16/2011	1	ODI DIRECTOR	Reviewed and Approved
5/13/2011	1	EBOCO Reviewer	Sent for Approval
5/12/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/12/2011	1	Finance Drafter	Sent for Approval
5/9/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the option to purchase Thermoplastic Pavement Marking Materials for the Department of Public Service, Division of Planning and Operation, the largest user, and for all city agencies. The term of the proposed option contract will be through December 31, 2012 with the option to extend an additional one year period, subject to mutual agreement by both parties, in accordance with formal bid SA003907. The Purchasing Office opened formal bids on April 21, 2011. These items are to provide for retroreflective pavement marking materials for concrete and asphalt for the maintenance and resurfacing of roadway projects throughout the City.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003907). Sixteen bids were solicited (MAJ: 16); Two (MAJ: 2) bid was received.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The bid allows for the award to a primary and secondary supplier to allow for the continuity of supply in a market where shortages have occurred. The recommendation is to award to Ennis Paint Inc., dba Ennis Traffic Safety Solutions, as primary and Swarco Industries, Inc. as secondary supplier.

The Purchasing Office is recommending award of two contracts to the lowest, responsive, responsible and best bidder:

Ennis Paint, Inc., dba Ennis Traffic Safety Solutions, CC#752657523, exp. 4/27/13
Swarco Industries, Inc., CC# 330169259, exp. 7/8/11
Total Estimated Annual Expenditure: $500,000.00

This ordinance is being submitted as an emergency because without emergency action these materials will not be available to install thermoplastic roadway materials for roadway maintenance and resurfacing during good weather periods and the efficient delivery of valuable public services will be slowed.

FISCA...