Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase photo ID supplies for Recreation and Parks Department facilities, as well as various other City agencies. The term of the proposed option contract is two (2) years, and would be in effect from the date of execution by the City to and including March 31, 2011, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 19, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003120. Thirty-seven (37) bids were solicited (MBR-3, M1A). Nine (9) bids were received, and one (1) of these nine (9) bids was from a MBR.
The Purchasing Office is recommending award of contracts to lowest, responsive, responsible and best bidders as follows:
OM Office Supply, CC#251794667 (Expires 11/06/2010); MBR
Lamination Services, CC#621058511 (Expires 04/08/2011); MAJ
IdentiSys, CC#411938567 (Expires 04/07/2011); MAJ
Diebold, CC#340183970 (Expires 03/06/2011); MAJ
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services & UTC Account. The Division of Recreation and Parks will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct Finance & Management Director to enter into various contracts to purchase photo ID supplies with OM Office Supply Inc., Lamination Services Inc., IdentiSys Inc., and Diebold Inc., to authorize the expenditure of four (4) dollars to establis...
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