Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into an HVAC maintenance contract for the Division of Design & Construction, 1800 E. 17th Avenue, with Speer Mechanical in accordance with the City’s sole source provisions.
Facilities Management does not provide HVAC service to the above location, leaving the Division of Design & Construction to contract for this service. For the first fifteen years the building was occupied the service was provided by Speer Mechanical, the company that installed and set-up the HVAC automated control system. The maintenance service has been bid out the last five years.
During the five year period since bidding began the winning contractor on many occasions has had to subcontract repair work to Speer Mechanical, causing the City to pay Speer’s regular rate plus a mark-up to the contract holder. The building HVAC system has a building automation system that was designed and installed by Speer when the building opened. The software is now obsolete but still works very well at controlling the building HVAC system. Other companies cannot use this software and it would be costly to replace. Because Speer installed and can still utilize the software, it allows Speer to diagnose and repair problems that others cannot, and it allows them to fix other problems faster, resulting in less labor hours used which reduces the overall repair cost.
Contracted rates have been negotiated with Speer. The pricing is 10% off Speer standard rates. Speer Mechanical is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
A City of Columbus Sole Source Information Form has been completed and attached to this ordinance.
2. CONTRACT COMPLIANCE
The contract compliance number for Speer Mechanical is 314418873 and expires 11/20/14.
3. FISCAL IMP...
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