Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Vehicular Signal Heads for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contracts will be through May 31, 2015 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004798. The Purchasing Office opened formal bids on February 28, 2013. Traffic Vehicular Signal Heads are used for traffic signal installations throughout the City of Columbus.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004724). Forty-seven (47) bids were solicited (MAJ: 45, M1A: 1, F1: 1) Two bids were received (MAJ: 2).
The Purchasing Office is recommending award of two contracts to the lowest responsive, responsible and best bidders:
Path Master, Inc., CC#341233777, exp. 6/11/14
Traffic Control Products, Inc., CC#341374949, exp. 7/18/13
Total Estimated Annual Expenditure: $300,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action street light installations will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish two option contracts is budgeted in the Mail, Print Services, and UTC Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Traffic Vehicular Signal Heads with Path Master, Inc. and Traffic Control Products and to authorize the expenditure of two dollar ($2.00) to establish these contracts from the Mail, Print Services, and UTC Fund; and to declare an emergency....
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