City of Columbus - File #: 1563-2008

• File #: 1563-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/26/2008
• In control: Health, Housing & Human Services Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Board of Health to enter into a contract with Tape Central, Inc., for the purchase of audio-visual equipment and services for the 240 Parsons Avenue facility; to amend the 2008 Capital Improvements Budget; to authorize a transfer of $54,471.39 within the Voted 1999, 2004 Health Department Bonds Fund; to authorize the expenditure of $7,458.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($7,458.00)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/2/2008	1	Health Drafter	Sent for Approval
10/2/2008	1	Auditor Reviewer	Reviewed and Approved
10/2/2008	1	CITY AUDITOR	Reviewed and Approved
10/2/2008	1	Health Drafter	Sent for Approval
10/2/2008	1	CITY ATTORNEY	Reviewed and Approved
10/2/2008	1	Health Drafter	Sent to Clerk's Office for Council
10/1/2008	1	Health Drafter	Sent for Approval
10/1/2008	1	Finance Reviewer	Reviewed and Approved
10/1/2008	1	Finance Reviewer	Reviewed and Approved
10/1/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/30/2008	1	ODI DIRECTOR	Reviewed and Approved
9/29/2008	1	HEALTH DIRECTOR	Reviewed and Approved
9/29/2008	1	Health Drafter	Sent for Approval
9/29/2008	1	EBOCO Reviewer	Sent for Approval
9/26/2008	1	Health Drafter	Sent for Approval

Explanation

Need: The Columbus Health Department has a need to update the audio-visual system in the auditorium at its 240 Parsons Avenue facility. On September 17, 2008, Solicitation No. SO029987 was placed on the City of Columbus Vendor Services website for eight days. All vendors registered with the City for audio-visual supplies and services were solicited for bids. The solicitation stated that Columbus Public Health is seeking bids for the immediate purchase of misc. audio visual equipment to be integrated into an existing system at 240 Parsons Avenue. And that all items in the bid would be integrated into an existing AV system and that the successful bidder would be responsible for all installation and ensuring a fully functioning system.

Tape Central, Inc., a local, female-owned business, was the only bidder. Their contract compliance number is 311656101 and expires on June 5, 2010. This capital construction service contract is being awarded to Tape Central, Inc., in the amount of $7,458 as the lowest, responsive, responsible bidder in accordance with Section 329.08 of the Columbus City Code.

Because the bids are only valid for 45 days from the bid closing date (valid through Nov. 9), this legislation is submitted as an emergency. The total amount of this expenditure is $7,458.00.

Fiscal Impact: This legislation includes a transfer of funds within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and an amendment to the 2008 Capital Improvements Budget.


Title
To authorize the Board of Health to enter into a contract with Tape Central, Inc., for the purchase of audio-visual equipment and services for the 240 Parsons Avenue facility; to amend the 2008 Capital Improvements Budget; to authorize a transfer of $54,471.39 within the Voted 1999, 2004 Health Department Bonds Fund; to authorize the expenditure of $7,458.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($7,458.00)


...