City of Columbus - File #: 1194-2005

• File #: 1194-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/22/2005
• In control: Utilities Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize the Director of Public Utilities to enter into contract with Evans, Mechwart, Hambleton & Tilton, Inc for providing Geographic Information System (GIS) data conversion services for the Division of Water, to amend the 2004 C.I.B., to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted 1991 Bonds Fund to authorize the expenditure of $3,775,000.00 from the Water Works Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($3,775,000.00)

Date	Ver.	Action By	Action	Result
7/20/2005	1	MAYOR	Signed
7/20/2005	1	ACTING CITY CLERK	Attest
7/18/2005	1	Columbus City Council	Approved	Pass
7/18/2005	1	COUNCIL PRESIDENT	Signed
7/13/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
7/12/2005	1	City Clerk's Office	Sent back for Clarification/Correction
7/8/2005	1	CITY ATTORNEY	Reviewed and Approved
7/8/2005	1	Utilities Drafter	Sent to Clerk's Office for Council
7/7/2005	1	Auditor Reviewer	Reviewed and Approved
7/7/2005	1	CITY AUDITOR	Reviewed and Approved
7/7/2005	1	Utilities Drafter	Sent for Approval
7/5/2005	1	Finance Reviewer	Reviewed and Approved
7/5/2005	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2005	1	Utilities Drafter	Sent for Approval
7/1/2005	1	Utilities Drafter	Sent for Approval
6/30/2005	1	ODI DIRECTOR	Reviewed and Approved
6/28/2005	1	Utilities Drafter	Sent for Approval
6/28/2005	1	EBOCO Reviewer	Reviewed and Approved
6/27/2005	1	Utilities Reviewer	Sent for Approval
6/27/2005	1	UTILITIES DIRECTOR	Reviewed and Approved
6/24/2005	1	Utilities Drafter	Sent for Approval
6/23/2005	1	Utilities Reviewer	Reviewed and Approved
6/22/2005	1	Utilities Drafter	Sent for Approval

Explanation
June 21, 2005 05-049-606
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services contract for providing Geographic Information System (GIS) data conversion services, Contract No. 1088, C.I.P. No. 452501, for the Division of Water. The intent of this project is to perform a data conversion service necessary to populate the GIS database with Water infrastructure assets covering the entire utility service area. This project supports the directives of the Department of Public Utilities' (DPU) Technology Master Plan dated August 2004 which includes completion of the conversion of Water utility data and the Computerized Maintenance Management System (CMMS),. In accordance with the provisions of Chapter 329.11, of the Columbus City Codes 1959, Request For Statement of Qualifications from eleven (11) engineering firms were received and reviewed. The following three (3) firms were selected as finalists and they submitted technical proposals by the January 24, 2005 deadline:
Evans, Mechwart, Hambleton & Tilton, Inc
Woolpert
Sanborn

Based on presentations and the evaluations of the proposals, from the short listed firms, Evans, Mechwart, Hambleton & Tilton, Inc. was selected.
The Division of Water does not have sufficient personnel to perform this project in a timely manner.
CONTRACT COMPLIANCE NUMBER: 31-0685594

FISCAL IMPACT: Monies are being transferred to fund this project and the 2004 C.I.B. is being amended to provide the necessary authority.
Emergency legislation is being requested to allow for the earliest possible start of this project and also allow the start of the CMMS project which is dependent on the data conversion.



Title
To authorize the Director of Public Utilities to enter into contract with Evans, Mechwart, Hambleton & Tilton, Inc for providing Geographic Information System (GIS) data conversion services for the Division of Water, to amend the 2004...