City of Columbus - File #: 0033-2004

• File #: 0033-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/26/2003
• In control: Administration Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $62,000.00 from the General Fund, and to declare an emergency. ($62,000)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/3/2004	1	Service Drafter	Sent to Clerk's Office for Council
2/2/2004	1	EBOCO Reviewer	Reviewed and Approved
2/2/2004	1	ODI DIRECTOR	Reviewed and Approved
2/2/2004	1	Service Drafter	Sent for Approval
2/2/2004	1	CITY ATTORNEY	Reviewed and Approved
1/30/2004	1	Auditor Reviewer	Contingent
1/30/2004	1	CITY AUDITOR	Reviewed and Approved
1/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/29/2004	1	Finance Reviewer	Reviewed and Approved
1/29/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/29/2004	1	Service Drafter	Sent for Approval
1/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
1/16/2004	1	Service Drafter	Sent for Approval
12/31/2003	1	Service Drafter	Sent for Approval
12/26/2003	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors in the amount of $62,000. This contract covers the period from February 1, 2004 through January 31, 2005. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 286 garage doors and 336 entrance doors covered by the contract.

This contract was first authorized by City Council on November 17, 2001, by Ordinance No. 2262-01, in the amount of $60,000. The contract has four renewal options and this modification exercises the second of the four options. This modification includes the servicing of additional doors at the newly remodeled Fire Station 19 and the new Fire Station 34. The first renewal option in the amount of $60,000 was authorized by City Council on March 10, 2003, by Ordinance No. 0367-03.

Emergency action is requested so that door repairs and maintenance at various City facilities can continue without interruption.

Fiscal Impact: The Facilities Management Division budgeted $62,000 for door repair in the 2004 General Fund budget. Facilities Management spent $60,000 in 2002 for door repairs and $60,000 in 2003. The increase in the contract amount is due to the addition of two Fire Stations and the overhead walkway doors.

Title

To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $62,000.00 from the General Fund, and to declar...