City of Columbus - File #: 0029-2006

• File #: 0029-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/29/2005
• In control: Safety Committee
• On agenda: 2/13/2006
• Final action: 2/15/2006
• Title: To authorize and direct the Finance and Management Director to execute those documents necessary for the acquisition of tactical mapping system from Aero Computers, and to waive the provisions of competitive bidding; and to declare an emergency.

Date	Ver.	Action By	Action	Result
2/15/2006	1	CITY CLERK	Attest
2/14/2006	1	MAYOR	Signed
2/13/2006	1	Columbus City Council	Approved	Pass
2/13/2006	1	COUNCIL PRESIDENT	Signed
2/3/2006	1	CITY ATTORNEY	Reviewed and Approved
2/3/2006	1	Safety Drafter	Sent to Clerk's Office for Council
2/2/2006	1	Safety Drafter	Sent for Approval
2/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/2/2006	1	Safety Drafter	Sent for Approval
2/2/2006	1	Auditor Reviewer	Reviewed and Approved
2/2/2006	1	CITY AUDITOR	Reviewed and Approved
2/2/2006	1	Safety Drafter	Sent for Approval
2/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/12/2006	1	Finance Reviewer	Reviewed and Approved
1/3/2006	1	SAFETY DIRECTOR	Reviewed and Approved
1/3/2006	1	Safety Drafter	Sent for Approval
1/2/2006	1	Safety Reviewer	Reviewed and Approved
12/29/2005	1	Safety Reviewer	Reviewed and Approved
12/29/2005	1	Safety Reviewer	Reviewed and Approved

Explanation

For the past several years, the Columbus Division of Police Helicopter Unit has used computerized mapping systems in an effort to enhance response time to calls for service and to accurately determine location. Since the City of Columbus has grown in both size and population, the current mapping system is inadequate and outdated. The Division of Police Helicopter Unit was granted funding through Franklin County Office of Homeland Security and Justice Programs to purchase new tactical mapping systems.
The City of Columbus and Franklin County entered into an Intergovernmental Agreement, Ordinance 1917-2005 to enable this type of purchase.

Bid Information: In an effort to ensure that the very best product for the most economical price was purchased, a product search was conducted. The product search revealed only three companies, AeroComputers, Avalex and MetaMAP, carry a tactical mapping system designed specific to the needs of law enforcement mission. The research phase consisted of two parts; thirteen law enforcement agencies were contacted regarding their mapping systems and the second part was the actual performance of the three systems selected. During the search process AeroComputers, Avalex and MetaMAP have installed their most up-to-date tactical mapping systems in three Police Division helicopters and these systems were evaluated during several patrol missions. The complete results of all tests and evaluations sheets are on file and available for review. AeroComputers LE 3000 tactical mapping system was the best product tested and evaluated due to ease of use, display of street names and graphics, one touch feature, and no lag time with displaying data which is critical for rapid response time and an additional benefit is the nearest function which adds safety to the helicopter missions by telling the pilot the elevation of the three nearest obstacles. The helicopter unit evaluation team recommended AeroComputers. The total amount of the...