Explanation
BACKGROUND: To modify and extend the existing citywide contract for the option to purchase Police Uniforms, Shoes & Accessories for the Division of Police, the largest user to and including March 31, 2008. Formal bids were opened by the Purchasing Office on June 23, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001674). FL002795, with Roy Tailors Uniforms Co. of Columbus, Inc. was established in accordance with bids received. Contract compliance # 311261664 - expires 10/26/2008.
1. Amount of additional funds: The estimated annual expenditure for the contract is $1,900,000.00. The Division of Police must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Police must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance & Management Director to modify and extend the citywide contract for the option to purchase Police Uniforms, Shoes & Accessories with Roy Tailors Uniform Co. of Columbus, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHE...
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