City of Columbus - File #: 2038-2003

• File #: 2038-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/27/2003
• In control: Utilities Committee
• On agenda: 10/20/2003
• Final action: 10/22/2003
• Title: To authorize the Director of Public Utilities to modify the agreement with EMA Services, Inc., for professional engineering services for the Maintenance Management Program Upgrade, for the Division of Sewerage and Drainage; to appropriate and authorize the transfer of funds from the Sewerage System Reserve Fund to the 1991 Sanitary Bond Fund; to authorize the expenditure of $1,300,000.00 from the 1991 Sanitary Bond Fund; and to declare an emergency. ($1,300,000.00)

Date	Ver.	Action By	Action	Result
10/22/2003	1	CITY CLERK	Attest
10/21/2003	1	MAYOR	Signed
10/20/2003	1	Columbus City Council	Approved	Pass
10/20/2003	1	COUNCIL PRESIDENT	Signed
10/3/2003	1	Utilities Drafter	Sent to Clerk's Office for Council
10/2/2003	1	Utilities Drafter	Sent for Approval
10/2/2003	1	CITY ATTORNEY	Reviewed and Approved
10/1/2003	1	ODI DIRECTOR	Reviewed and Approved
9/26/2003	1	Utilities Drafter	Sent for Approval
9/26/2003	1	EBOCO Reviewer	Reviewed and Approved
9/25/2003	1	Utilities Drafter	Sent for Approval
9/25/2003	1	EBOCO Reviewer	Reviewed and Approved
9/22/2003	1	Auditor Reviewer	Contingent Within
9/22/2003	1	CITY AUDITOR	Reviewed and Approved
9/22/2003	1	Auditor Reviewer	Reviewed and Approved
9/22/2003	1	Auditor Reviewer	Contingent Within
9/22/2003	1	Utilities Drafter	Sent for Approval
9/22/2003	1	CITY ATTORNEY	Reviewed and Disapproved
9/16/2003	1	CITY ATTORNEY	Reviewed and Disapproved
9/16/2003	1	Utilities Drafter	Sent for Approval
9/12/2003	1	Finance Reviewer	Reviewed and Approved
9/12/2003	1	FINANCE DIRECTOR	Reviewed and Approved
9/12/2003	1	Utilities Drafter	Sent for Approval
9/4/2003	1	Utilities Drafter	Sent for Approval
9/3/2003	1	Utilities Drafter	Sent for Approval
9/2/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
9/2/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
8/28/2003	1	Utilities Reviewer	Reviewed and Approved
8/27/2003	1	Utilities Drafter	Sent for Approval

Explanation
1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to modify an existing agreement with EMA Services, Inc., 1970 Oakcrest Avenue, St. Paul MN 55113-2624, for professional services for the Maintenance Management Program Upgrade, Capital Improvements Project 370. This project defines, selects, and implements a new Integrated Maintenance Management System for the Division of Sewerage and Drainage. Selection of this professional services contractor was accomplished in accordance with Chapter 329, Section 329.12 (RFP Process), Columbus City Codes, 1959.

Work on this project began in April, 1998. The project has now progressed to the point of Pilot implementation, for which the annual appropriation increment authorized herein has been planned and budgeted. The project is an integral part of both the Division's general initiative to assure competitiveness, and the CMOM work mandated by the City/Ohio EPA Consent Decree.

B. Contract Compliance No.: 41-1467091.

C. Type of Business Enterprise: Majority.

D. Contract EBO Information: With this modification, the contract is expected to have approximately the following participation percentages:

MBE - 2.0%
FBE - 11.8%
Majority - 86.2%
Total - 100.0%

E. Emergency Designation: Emergency designation is requested in order to make the financial transactions in this Ordinance effective immediately.


2. FISCAL IMPACT:

A. Budget Information: There is sufficient authority in the 2003 Capital Improvements Budget for this expenditure. There will be sufficient funds in the appropriate project account, upon the passage of this legislation.

B. Contract Modification Information, Pursuant to Section 329.13, CCC:

1) Amount of Additional Funds - This Modification: $1,300,000.00.

2) Why the ...