City of Columbus - File #: 0392-2009

• File #: 0392-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/6/2009
• In control: Public Service & Transportation Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize the Director of Public Service to renew the contract for the Division of Mobility Options with ACS State and Local Solutions to provide parking violation processing services; to authorize the expenditure of $319,500.00 from the General Fund; to authorize the appropriation and expenditure of $140,000 within the Collection Fee Fund; and to declare an emergency. ($459,500.00)

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	1	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/19/2009	1	ODI DIRECTOR	Reviewed and Approved
3/19/2009	1	Service Drafter	Sent for Approval
3/19/2009	1	CITY ATTORNEY	Reviewed and Approved
3/19/2009	1	Service Drafter	Sent to Clerk's Office for Council
3/18/2009	1	Auditor Reviewer	Reviewed and Approved
3/18/2009	1	CITY AUDITOR	Reviewed and Approved
3/18/2009	1	Service Drafter	Sent for Approval
3/18/2009	1	EBOCO Reviewer	Sent for Approval
3/17/2009	1	Service Drafter	Sent for Approval
3/16/2009	1	Finance Reviewer	Reviewed and Approved
3/16/2009	1	Finance Reviewer	Reviewed and Approved
3/16/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/12/2009	1	SERVICE DIRECTOR	Reviewed and Approved
3/12/2009	1	Service Drafter	Sent for Approval
3/11/2009	1	Service Drafter	Sent for Approval
3/9/2009	1	Service Reviewer	Reviewed and Approved
3/6/2009	1	Service Drafter	Sent for Approval

Explanation

1. BACKGROUND

The Division of Mobility Options has a contract with ACS State and Local Solutions Inc. to provide parking ticket processing services for the City of Columbus. This ordinance authorizes the Director of Public Service to modify and extend the contract between ACS State and Local Solutions and the Department of Public Service, Division of Mobility Options, from April 1, 2009 through March 31, 2010. The first of six years of the agreement between ACS State and Local Solutions and the Department of Public Service, Division of Mobility Options was authorized by Ordinance 0217-2008. This is the first of five renewal options for this contract.

This contract is a complete turnkey system that includes all software, hardware, licenses, and maintenance necessary to process parking citations on a transaction fee basis. It presently includes: a cash remittance system that incorporates walk-in, US Mail, pay-by-web, and pay-by-phone technologies; data entry, data processing, mailing of notices; a registration hold interface with the Ohio Bureau of Motor Vehicles; and a secondary collection effort for tickets that remain unpaid after going through the entire noticing process and still remain outstanding. The net funds collected under this effort are deposited in the General Fund, while a collection percentage fee is deposited in the Collection Fees Fund, established by the City Auditor and Department of Finance and Management through Ordinance 0474-2003.

2. CONTRACT COMPLIANCE
ACS State and Local Solutions (ACS) contract compliance number is 131996647 and expires 06/10/2010.

3. FISCAL IMPACT
As a result of the current ticket processing contract, the Parking Violations Bureau deposited in excess of $5.8 million dollars into the General Fund in calendar year 2008. The expense for this time period was $455,130.62. The processing contract is not on a calendar year cycle and the past two completed contract year expenditures were as fo...