City of Columbus - File #: 1823-2004

• File #: 1823-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2004
• In control: Safety Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize and direct the Finance Director to enter into two contracts for an option to purchase Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts with Scott Health & Safety and Finley Fire Equipment Co., Inc., to authorize the expenditure of two dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2004	1	EBOCO Reviewer	Reviewed and Approved
10/6/2004	1	ODI DIRECTOR	Reviewed and Approved
10/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/5/2004	1	Auditor Reviewer	Reviewed and Approved
10/5/2004	1	CITY AUDITOR	Reviewed and Approved
10/5/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Self-Contained Breathing Apparatus (SCBA) equipment, supplies, maintenance and repair parts for the Division of Fire, the largest user. The term of the proposed option contract to purchase SCBA equipment and supplies will be three years with an option to renew for two additonal years if mutually agreed. The contract expiration date is October 31, 2007. The term of the proposed option contract for maintenance and repair parts will be ten years with an option to renew for five additonal years if mutually agreed. The contract expiration date is October 31, 2014.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001255). One hundred-two (MAJ:99;MBE:2;FBE 1) bids were solicited; five (MAJ:5) bids received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Company Status CC Number First Year
Estimated Expenditure
Scott Health & Safety MAJ 52-1297376 $1,554,914.72
Finley Fire Equipment Co., Inc. MAJ 31-0816583 $37,497.00

Total First Year Estimated Expenditure: $1,592,411.72

This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the contract must be in place before the last week in October or as soon as possible to meet grant funding deadlines.

FISCAL IMPACT: Funding to establish these option c...