Explanation
BACKGROUND
This legislation authorizes the Director of Public Utilities to enter into a planned contract renewal and modification to add funding for 2025 for Tree Trimming and Vegetative Management Services with Asplundh Tree Expert, LLC in the amount of $900,000.00. The Department of Public Utilities uses this service for tree trimming, tree removal and removal of vegetation in and around power distribution lines, street light circuits, water treatment facilities, sewer treatment facilities and other areas serviced by the City of Columbus.
PROCUREMENT
The Department of Public Utilities solicited competitive bids for Tree Trimming and Vegetation Management Services in accordance with the relevant provisions of Section 329 (RFQ018278). One-hundred and forty-three (143) vendors were solicited. Three (3) bids were received and opened on April 21. 2021. The bid from Asplundh Tree Expert, LLC was deemed as the lowest, responsive, responsible and best bidder.
CONTRACT AMOUNTS / TIMELINE
The contract term was for three years from the date of execution to and including June 30, 2024. The contract language allows for two (2) one (1) year renewal options on a year to year basis upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This legislation seeks to renew and add funding to the contract for an additional year. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals and modifications.
Cost summary:
Original Contract, Ordinance #1244-2021 $450,000.00
Modification#1, Ordinance #0091-2022 $805,000.00
Modification #2, Ordinance 2970-2022 ...
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