City of Columbus - File #: 2535-2003

• File #: 2535-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/12/2003
• In control: Utilities Committee
• On agenda: 2/23/2004
• Final action: 2/25/2004
• Title: To authorize the Director of Public Utilities to execute a modification to the professional construction management services contract with H. R. Gray & Associates, Inc., to authorize the appropriation of $414,908.83; and the expenditure of $164,000.00 from within the 1991 Voted Sanitary Bond Fund; to amend the 2003 Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency. ($164,000.00)

Date	Ver.	Action By	Action	Result
2/25/2004	1	CITY CLERK	Attest
2/24/2004	1	MAYOR	Signed
2/23/2004	1	Columbus City Council	Approved	Pass
2/23/2004	1	COUNCIL PRESIDENT	Signed
2/18/2004	1	City Clerk's Office	Sent back for Clarification/Correction
2/18/2004	1	CITY AUDITOR	Reviewed and Approved
2/18/2004	1	Utilities Reviewer	Sent to Clerk's Office for Council
2/11/2004	1	Auditor Reviewer	Reviewed and Approved
2/11/2004	1	Utilities Drafter	Sent for Approval
2/11/2004	1	CITY ATTORNEY	Reviewed and Approved
2/11/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
2/9/2004	1	EBOCO Reviewer	Reviewed and Approved
2/9/2004	1	ODI DIRECTOR	Reviewed and Approved
2/9/2004	1	Utilities Drafter	Sent for Approval
2/6/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/6/2004	1	Utilities Drafter	Sent for Approval
2/5/2004	1	Utilities Drafter	Sent for Approval
2/5/2004	1	Finance Reviewer	Reviewed and Approved
2/4/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/3/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/2/2004	1	Utilities Drafter	Sent for Approval
2/2/2004	1	Utilities Reviewer	Reviewed and Approved

Explanation
1. BACKGROUND: This legislation will authorize the Director of Public Utilities to execute a modification to the Professional Construction Management Services Contract with HR Gray & Associates, Inc. The purpose of this agreement is to extend the contract duration so as to ensure that services will continue for those projects currently contained within the existing contracted scope of service. This ordinance further requests increasing the contract by an additional $164,000.00, which is required to fund the additional construction management services that have been necessitated due to the extended work duration of the construction contract associated with the Wastewater Treatment Facilities, Instrumentation and Control System Upgrade Project.

This contract was established in 1998, for purposes of providing construction administration services for 25 specific, capital improvement projects within the Division of Sewerage and Drainage's Capital Improvements Plan. During the development of the original scope of services it was planned and anticipated that the contract would be effective from for the period of fiscal year 1998 through fiscal year 2003.

The majority of the projects within this contract involve the improvement and renovation of the Division's two wastewater treatment facilities. The overall administration and coordination between these projects from detailed design through construction is intensely complex, thereby resulting in operational delays in the capital improvements plan.

2. CONTRACT STATUS: The attached MS Excel spreadsheet delineates the current contracted backlog of work that is scheduled to be performed by H.R. Gray & Associates, Inc., under the terms of this agreement. The total encumbrances associated with this contract amount to $13,038,084. to date. The remaining contract work to be performed is currently estimated to total $2,957,031.82. No additional projects will be added to this contract under the te...