City of Columbus - File #: 1999-2004

• File #: 1999-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2004
• In control: Utilities Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Director of Public Utilities to enter into the third modification of the contract with Blue Heron Consulting, for additional services needed to complete the testing, and maintenance of our Water and Sewer Information Management System (WASIMS), for the Division of Water, to authorize the expenditure of $216,840.00 from Water Systems Operating Fund, and to declare an emergency. ($216,840.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/12/2004	1	CITY ATTORNEY	Reviewed and Approved
11/12/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
11/12/2004	1	City Clerk's Office	Sent back for Clarification/Correction
11/12/2004	1	Utilities Drafter	Sent for Approval
11/11/2004	1	Utilities Drafter	Sent for Approval
11/10/2004	1	ODI DIRECTOR	Reviewed and Approved
11/10/2004	1	Utilities Drafter	Sent for Approval
11/10/2004	1	Auditor Reviewer	Reviewed and Approved
11/10/2004	1	CITY AUDITOR	Reviewed and Approved
11/9/2004	1	EBOCO Reviewer	Reviewed and Approved
11/8/2004	1	Utilities Drafter	Sent for Approval
11/5/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/5/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
11/3/2004	1	Utilities Drafter	Sent for Approval
11/3/2004	1	Utilities Drafter	Sent for Approval
11/3/2004	1	Utilities Drafter	Sent for Approval

BACKGROUND: The Division of Water entered into contract EL004376, with Blue Heron Consulting, to manage, analyze, design, implement, test, and maintain our Water and Sewer Information Management System (WASIMS). This investigation has detailed additional steps needed to assure the integrity of the system. The Contract Compliance Number for Blue Heron Consulting is 16-1573553. They do not have certified MBE/FBE status.

1. The Division needs an additional $216,840.00. The original contract was established for $75,000.00. The total amount of the original contract and three modifications is $318,840.00.
2. The need for additional funds was not foreseen at the time of the initial contract, as the areas of concern were not found until the company completed the evaluation of the system.
3. It is in the City's best interest to not formally bid this service as we have already contracted with the vendor to provide the services needed and bringing in a new vendor would not be feasible.
4. The cost of this service is based on a quote received from the vendor.

It is requested that this Ordinance be handled in an emergency manner, in order to maintain the integrity of the system and, due to time constraints to perform the necessary work.

FISCAL IMPACT: The Division of Water has allocated $100,000.00 for these services in the 2004 Budget. The Division will re-prioritize Object Level Three expenditures in order to cover the difference.

$50,000.00 was expended for these services in 2003.
There were no expenditures for these services in 2002.



Title

To authorize the Director of Public Utilities to enter into the third modification of the contract with Blue Heron Consulting, for additional services needed to complete the testing, and maintenance of our Water and Sewer Information Management System (WASIMS), for the Division of Water, to authorize the expenditure of $216,840.00 from Water Systems Operating Fund, and to declare an emergency. ($216,840.0...