Explanation
BACKGROUND: The Police Division needs to purchase three (3) prisoner transport vehicles to replace old, worn out, high mileage vehicles that are not cost effective to maintain or repair. Legislation passed Council on December 13, 2004 for the initial three (3) prisoner transport vehicles, Ordinance 2156-2004. This legislation authorizes the purchase of three (3) additional cab & chassis with modular bodies for prisoner transport vehicles from Bob McDorman Chevrolet using General Fund monies allocated to the Fleet Management Division for vehicle replacement in accordance with Solicitation SA001340GRW. Bids were received November 18, 2004 as follows:
Vendor Price (ea.)
Byers Chevrolet LLC $47,493.00
Greenfield Pontiac Buick $50,620.00
Bob McDorman Chevrolet $50,893.91
Havis-Shields Equipment Corp. $53,884.00
Graham Ford $54,991.00
Sixty six (66) vendors were solicited (1 MBE). Five (5) bids were received as listed above. Byers Chevrolet was the apparent low bidder; however, they did not meet specification 3.14.1 for an extended cab and bid a regular cab, making them non-responsive. Greenfield Pontiac Buick GMC is the next apparent low bidder, however when the local credit is applied, Bob McDorman Chevrolet is the lowest responsive and responsible bidder.
Bob McDorman Chevrolet contract compliance number is 310714139, expires 9/03/2005. Bob McDorman is a majority business enterprise.
Emergency action is necessary to meet the manufacturer's order cutoff deadline.
FISCAL IMPACT: The Fleet Management Division Funds budgeted $3 million in the 2005 General Fund budget for the purchase of Public Safety vehicles. This ordinance authorizes an expenditure of $152,681.73. The Fleet Management Division purchased three (3) prisoner transport vehicles for ...
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