City of Columbus - File #: 0855-2009

• File #: 0855-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2009
• In control: Public Service & Transportation Committee
• On agenda: 6/15/2009
• Final action: 6/17/2009
• Title: To appropriate and transfer $12,970.00 in the General Permanent Improvement Fund; to authorize the Finance and Management Director to modify a contract with Mid Ohio Air Conditioning for the replacement of the existing air handler and condensing unit at the Division of Refuse Collection's Administrative Building, 2100 Alum Creek Drive; to authorize the expenditure of $12,970.00 from the General Permanent Improvement Fund; and to declare an emergency. ($12,970.00)

Date	Ver.	Action By	Action	Result
6/17/2009	1	CITY CLERK	Attest
6/16/2009	1	MAYOR	Signed
6/15/2009	1	Columbus City Council	Approved	Pass
6/15/2009	1	COUNCIL PRESIDENT	Signed
6/12/2009	1	Finance Drafter	Sent for Approval
6/12/2009	1	CITY ATTORNEY	Reviewed and Approved
6/12/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/11/2009	1	Finance Drafter	Sent for Approval
6/11/2009	1	CITY AUDITOR	Reviewed and Approved
6/11/2009	1	CITY AUDITOR	Reviewed and Approved
6/11/2009	1	Finance Drafter	Sent for Approval
6/11/2009	1	EBOCO Reviewer	Sent for Approval
6/11/2009	1	ODI DIRECTOR	Reviewed and Approved
6/10/2009	1	Finance Drafter	Sent for Approval
6/10/2009	1	Finance Reviewer	Reviewed and Approved
6/10/2009	1	Finance Reviewer	Reviewed and Approved
6/9/2009	1	Finance Drafter	Sent for Approval
6/9/2009	1	Finance Reviewer	Reviewed and Approved
6/9/2009	1	Finance Drafter	Sent for Approval
6/9/2009	1	SERVICE DIRECTOR	Reviewed and Approved
6/8/2009	1	City Clerk's Office	Sent back for Clarification/Correction

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for the renovation of the existing air handler and condensing unit at the Refuse Collection Division Administrative Building, 2100 Alum Creek Drive. The air conditioning unit that cools the offices has failed. The unit is approximately twenty years old, which is the average life cycle of these units. The air handler is also twenty years old and is in poor condition. Replacing both pieces of equipment will save on service calls. The new equipment life expectancy is 15-20 years.

The contract was formally bid (SA003169) for emergency service and repair of various building heating, ventilating, and air conditioning systems under the purview of the Facilities Management Division. The term of the contract is April 1, 2009 through March 31, 2010 with four renewal options. This ordinance modifies this contract in order to expedite the replacement of these units, otherwise with hot summer days ahead the work conditions inside this facility will likely become unbearable. The modification is necessitated because the original contract was established in the General Fund. This particular project is more suitably funded by the General Permanent Improvement Fund, thereby saving scarce General Fund dollars for future unexpected HVAC breakdowns.

This ordinance also authorizes the transfer of funds and an appropriation of funds in the General Permanent Improvement Fund.

Emergency action is requested so that the necessary HVAC renovations can occur as quickly as possible, thereby providing cooling to users of the facility during the hottest period of the year.

Fiscal Impact: The cost of this ordinance is $12,970.00. Funding will come from the General Permanent Improvement Fund, Refuse Collection Facilities Improvements Project.

Mid Ohio Air Conditioning Contract Co...