Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Winter Wear and Raingear for various City agencies, to and including July 31, 2008. Formal bids were opened by the Purchasing Office on October 14, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA0013009). 152 bids were solicited: (MBE- 7, FBE-6). The formal bid opened October 14, 2004. Five proposals were received. FL002381, with Safety Solutions, was established in accordance with the bids received.
The original contract provided for modification and extension; however, that extension period has passed. The Purchasing Office has determined that it would be in the City's best interest to extend the existing agreement so vendors will have access to the most current manufacturer pricing which is published in May of each year. Delaying the bid process for a new contract may increase vendor participation and improve pricing. It is necessary to extend the current contract in order to maintain a source of supply. In order to extend the contract, waiver legislation is required.
Safety Solutions, Inc., contract compliance #310808325, expires 7/5/08
Estimated Annual Expenditure: $75,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
1. Amount of additional funds: The estimated annual expenditure for the contract is $75,000.00.
2. Reason additional needs were not foreseen: An extension was provided for in the original contract and has been utilized. However, while ...
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