City of Columbus - File #: 0014-2007

• File #: 0014-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/27/2006
• In control: Administration Committee
• On agenda: 4/2/2007
• Final action: 4/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into seven (7) contracts for the option to purchase Recreation Wearing Apparel with DKJ Promotions, Sportsales (Great Opportunities Inc.), Columbus Lumber dba: Columbus Supply, Koppel Advertising Inc., American Soccer Co., Inc., Absolute Impressions and All Star Sports and to authorize the expenditure of seven dollars to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($7.00).

Date	Ver.	Action By	Action	Result
4/5/2007	1	CITY CLERK	Attest
4/3/2007	1	MAYOR	Signed
4/2/2007	1	Columbus City Council	Approved	Pass
4/2/2007	1	COUNCIL PRESIDENT	Signed
3/16/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/15/2007	1	Finance - Purchasing Drafter	Sent for Approval
3/15/2007	1	CITY ATTORNEY	Reviewed and Approved
3/13/2007	1	CITY AUDITOR	Reviewed and Approved
3/1/2007	1	Auditor Reviewer	Reviewed and Approved
2/28/2007	1	ODI DIRECTOR	Reviewed and Approved
2/28/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/27/2007	1	EBOCO Reviewer	Reviewed and Approved
2/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2007	1	Finance - Purchasing Drafter	Sent for Approval
2/23/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Recreation Wearing Apparel for the Recreation and Parks Department and other City agencies as needed. The term of the proposal option contract would be for three (3) years. Contract is through March 31, 2010. The Purchasing Office opened formal bids on November 16, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002231. Thirty-two (MAJ:28, MBE:1, FBE:3) bids were solicited; fourteen (MAJ:11, FBE:3) bids were received.

The recommendation for award is to the companies offering the lowest numerical bid meeting requirements and based on estimated purchases. On Item 10 there was a lower bid but they did not meet specification requirements. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

DKJ Promotions, MAJ, CC#311724509 Expires 04/17/2008, Estimated annual expenditure: $21,803.00
Sportsales (Great Opportunities Inc.), MAJ, CC#311090597, Expires 03/23/2007, Est. annual expenditure: $12,983.00
Columbus Lumber dba: Columbus Supply, FBE, CC#311571445, Expires 06/17/2007, Est. annual expenditure: $8772.00
Koppel Advertising Inc., MAJ, CC#341529963, Expires 11/08/2008, Est. annual expenditure: $575.00
American Soccer Co., Inc., MAJ, CC#952984338, Expires 04/21/2007, Est. annual expenditure: $11,655.00
Absolute Impressions., MAJ, CC#311522512, Expires 08/03/2008, Est. annual expenditure: $1283.00
All Star Sports, MAJ, CC#311409842, Expires 08/31/2008, Est. annual expenditure: $843.00
Total Estimated Annual Expenditure: $57,869.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and t...